Amman Public Affairs Section Annual Program Statement

Funding Opportunity Title:  U.S. Embassy Amman Public Affairs Section Annual Program Statement      

Funding Opportunity Number:  PAS-JOR-FY21-001

Deadlines for Applications:  April 1, 2021

July 15, 2021

CFDA Number:  19.040 – Public Diplomacy Programs

Total Amount Available:  Approximately $500,000 anticipated to be available in FY21

Maximum for Each Award:  $25,000 – $500,000

Email:  AmmanGrants@state.gov

The U.S. Embassy in Jordan Public Affairs Section (PAS) is pleased to announce that funding is available through its Public Diplomacy Grants Program.  This is an Annual Program Statement (APS), outlining our funding priorities, the strategic themes we focus on, and the procedures for submitting requests for funding.  Please carefully follow all instructions below.  Awards will be made to successful applicants subject to the availability of appropriated funds.  (Please note that although the maximum amount that can be awarded is $500,000, cost effectiveness of programs is a key factor in determining which applicants are funded.)

Purpose of Grants:  The Public Affairs Section at the U.S. Embassy in Jordan invites proposals for programs that strengthen ties between the U.S. and Jordan through public diplomacy programming that highlights shared values, promotes bilateral cooperation, and builds mutual understanding.  All programs must include an American cultural element, or connection with an American expert(s), organization(s), or institution(s) in a specific field that will promote increased understanding of U.S. policy and perspectives.

Examples of possible public diplomacy grant activities include, but are not limited to:

  • Youth leadership and engagement programs;
  • Participatory and/or problem-solving programs , e.g.,  “tech camps,”  “hackathons,” and other hands-on STEM (Science, Technology, Engineering, Math) programs;
  • Artistic and cultural workshops, joint performances, master classes, and exhibitions;
  • Academic and professional lectures, seminars, and speaker programs;
  • Professional and academic exchanges and programs;
  • Sports tournaments, programs and workshops (including for trainers, referees, players);
  • Youth and girls empowerment programs;
  • Culinary exchanges and capacity building (e.g., through women collectives);
  • Internships, career counseling, business startup, and entrepreneurship programs.
  • Training on teaching best practices for teachers and academic and professional lectures.
  • Specialized English instruction for professionals and foundational English courses for audiences in disadvantaged and/or under-represented areas.

Special Note on COVID-19:  Applicants are encouraged to make their projects flexible to allow for compliance with current and possible future local and international health restrictions in place to limit the spread of COVID-19.  This is especially important for projects proposing in-person interactions such as meetings, exchanges, workshop, and others.  Applicants can propose such in-person activities but should include alternate activities, e.g., webinars, virtual meetings, and others, in the case that the former are prohibited or impractical at the time the program is proposed.

Priority Program Areas:

PROMOTING JORDAN’S ECONOMIC GROWTH by

  • Developing “soft skills” (teamwork, problem-solving, adaptability, etc.) in the areas of information technology, tourism, film, the arts, and others to increase employability among university age youth and young people under 35;
  • Strengthening job search and career development skills (e.g., networking, interviewing, life-long learning) to prepare young Jordanians (including those with disabilities) for the workforce;
  • Providing internships and other experiences that will enhance the employability of young Jordanians in the private sector.  Promoting entrepreneurship, innovation, and environmental sustainability in in various sectors; and
  • Supporting English Language teaching and usage in Jordan;

SUPPORTING JORDAN’S CIVIL SOCIETY by

  • Encouraging multiculturalism, critical thinking, constructive dialogue, diversity of thought, and innovative approaches to solving societal challenges;
  • Empowering families and youth to take an active role in preventing violence and building social cohesion in their local communities; and
  • Engaging diverse stakeholders to promote media literacy and combat hate speech, cyberbullying, misinformation, and violent extremism.

PROMOTING MUTUAL UNDERSTANDING by 

  • Increasing knowledge of U.S. culture, values, and policies; and
  • Cultural, educational, or professional programs that feature U.S. experts or expertise.
  • Strengthening U.S-Jordanian ties and U.S.-Jordanian-regional efforts to promote peace.

Participants and Audiences:

Proposals must describe both the primary and secondary audiences for the program, including numbers anticipated to be reached.  Primary audiences are those who will participate directly in the program(s), while secondary audiences are those who will be reached by the project’s primary audiences, as a result of their participation, or through any follow-on activities build into the primary program.  For example, in a teacher training program, the primary audience would be the teachers who will be trained, while the secondary audience would be their students.  Audiences who are considered a priority for grants funded under this APS are:

  • Jordanian youth (people under 35), especially in areas outside of Amman or in traditionally underserved communities;
  • Women and girls;
  • Local decision-makers and community leaders;
  • Teachers and academic professionals;
  • Young entrepreneurs, business innovators, and groups promoting these;
  • Amateur or semi-professional sports organizers and practitioners with a focus on inclusion; and,
  • The creative and performing arts communities.

Please note that proposals addressing audiences not listed above can still be eligible, but such proposals must clearly indicate why addressing the proposed audience is especially important to achieving the goals stated in Section A of this APS.

The following types of programs are not eligible for funding: 

  • Programs run by for-profit organizations;
  • Programs run by government ministries;
  • Programs relating to partisan political activity;
  • Charitable or development activities;
  • Construction projects;
  • Programs that support specific religious activities;
  • Fund-raising campaigns;
  • Lobbying for specific legislation or programs;
  • Scientific research;
  • Programs intended primarily for the growth or institutional development of the organization;
  • Programs that duplicate existing programs; or
  • Individual travel to attend a conference and/or courses at any educational institution.

Authorizing legislation, type and year of funding:

Funding authority rests in the Smith-Mundt Act.  The source of funding is FY2021 Public Diplomacy Funding.

This notice is subject to availability of funding. The Public Affairs Section at U.S. Embassy Jordan reserves the right to reject any or all proposals received.

Length of performance period:  1 to 24 months

Number of awards anticipated:  6 awards (dependent on amounts)

Award amounts:  Awards may range from a minimum of $25,000 to a maximum of $500,000.

Total available funding:  Approximately $500,000 anticipated to be available in FY21, pending availability of funds.

Type of Funding:  Fiscal Year 2021 Public Diplomacy Funding

Anticipated program start date:  Projects should start sometime during Fiscal Year 2021 (before September 30, 2021), and the proposed start date should make sense for the purposes of the project.  Keep in mind that costs incurred in preparing the application or prior to the award being made are not eligible for funding.  This notice is subject to availability of funding.

Funding Instrument Type:  Grant, Fixed Amount Award, or Cooperative agreement. Cooperative agreements are different from grants in that PAS staff are more actively involved in the grant implementation.  The appropriate instrument may vary depending on the nature of the project proposed, and will be determined during pre-award negotiations with successful applicants.

Program Performance Period:  Proposed programs should be completed in 24 months or less.

PAS will entertain applications for continuation grants funded under these awards beyond the initial budget period on a non-competitive basis subject to availability of funds, satisfactory progress of the program, and a determination that continued funding would be in the best interest of the U.S. Department of State.

 

1.Eligible Applicants 

The Public Affairs Section encourages applications from U.S. and Jordan:

  • Registered not-for-profit organizations, including think tanks and civil society/non-governmental organizations with programming experience;
  • Individuals; and,
  • Non-profit or governmental/quasi-governmental educational institutions.

*For-profit or commercial entities are not eligible to apply.  

**An Individual person can apply for up to $150,000 in funding.

2. Cost Sharing or Matching 

Cost sharing is not required; however, when cost sharing is offered, it is understood and agreed that the applicant must provide the amount of cost sharing as stipulated in its proposal.  Public Affairs Section encourages, but does not mandate, that applicants include cost-sharing elements from additional sources in support of their proposals.

3. Other Eligibility Requirements 

In order to be eligible to receive an award, all organizations must have a Data Universal Numbering System (DUNS) number from Dun & Bradstreet, as well as a valid registration on www.SAM.gov.  Please see Section D.3 for information on how to obtain these registrations.  Individuals are not required to have a DUNS number or be registered in SAM.gov. 

 

 

1.Address to Request Application Package

Application forms required below are available at: https://www.grants.gov/web/grants/forms/forms-repository.html

2.Content and Form of Application Submission

Please follow all instructions below carefully.  Proposals that do not meet the requirements of this announcement or fail to comply with the stated requirements will be ineligible.

Content of Application

Please ensure:

  • The proposal clearly addresses the goals and objectives of this funding opportunity
  • All documents are in English
  • All budgets are in U.S. dollars
  • All pages are numbered
  • All documents are formatted to 8 ½ x 11 paper, and
  • All Microsoft Word documents are single-spaced, 12 point Times New Roman font, with a minimum of 1-inch margins.

The following documents are required:

  1. Application format https://www.grants.gov/web/grants/forms/forms-repository.html
  • SF-424 (Application for Federal Assistance – organizations) or SF-424-I (Application for Federal Assistance –individuals)
  • SF424A(Budget Information for Non-Construction programs)
  • SF424B(Assurances for Non-Construction programs) 
  1. Summary Coversheet: Cover sheet stating the applicant name and organization, proposal date, program title, program period proposed start and end date, and brief purpose of the program.
  2. Proposal (10pages maximum): The proposal should contain sufficient information that anyone not familiar with it would understand exactly what the applicant wants to do. We strongly encourage applicants to use the PAS proposal template. (You may use another proposal format, but you must make sure it includes all the items below.) Using the PAS Proposal template is simplest and a link to it can be found here.
  • Proposal Summary: Short narrative that outlines the proposed program, including program objectives and anticipated impact.
  • Introduction to the Organization or Individual applying: A description of past and present operations, showing ability to carry out the program, including information on all previous grants from the U.S. Embassy and/or U.S. government agencies.
  • Problem Statement: Clear, concise and well-supported statement of the problem to be addressed and why the proposed program is needed
  • Program Goals and Objectives:  The “goals” describe what the program is intended to achieve.  What aspect of the relationship between the U.S. and Jordan will be improved? The “objectives” refer to the intermediate accomplishments on the way to the goals. . Program objectives should be “SMART”:
  • Specific – What are the specific objectives of the program activities and how will those objectives achieve the intended program impact?
  • Measurable – What are the quantifiable results that determine achievement of each objectives?
  • Achievable – Can the program meet the objectives within time and/or resource constraints?
  • Relevant – How will success of the objectives contribute to the program’s overarching goal?\
  • Time-Bound – Is it clear how long the program has to achieve the objectives and the point at which success will be measured?
  • Program Activities:  Describe the program activities and how they will help achieve the objectives.
  • Program Methods and Design:  A description of how the program is expected to work to solve the stated problem and achieve the goal.
  • Proposed Program Schedule:  The proposed timeline for the program activities.  Include the dates, times, and locations of planned activities and events.
  • Key Personnel: Names, titles, roles and experience/qualifications of key personnel involved in the program.  What proportion of their time will be used in support of this program?
  • Program Partners:  List the names and type of involvement of key partner organizations and sub-awardees.
  • Program Monitoring and Evaluation Plan:  This is an important part of successful grants. Throughout the timeframe of the grant, how will the activities be monitored to ensure they are happening in a timely manner, and how will the program be evaluated to make sure it is meeting the goals of the grant?
  • Risk Analysis:  All programs inherently contain both internal and external risks. However, with proper identification and management, risks can be prepared for, minimized or mitigated.  The purpose of a risk analysis is to identify the internal and external risks associated with the proposed program in the application, rate the likelihood of the risks, rate the potential impact of the risks on the program, and identify actions that could help mitigate the risks.  Applicants should include all assumptions and external factors identified in the logic model in the risk analysis.  Applicants should rate the likelihood of a risk and potential impact of the risk as “High,” “Medium,” or “Low.” Note: PAS requires organizations to conduct adequate risk analysis and remediation throughout the life of a program and provide revisions to risk analysis documents and processes as necessary.
  • Future Funding or Sustainability Applicant’s plan for continuing the program beyond the grant period, or the availability of other resources, if applicable.
  1. Budget Justification Narrative: After filling out the SF-424A Budget (above), applicants should fill out the Department of State budget template to describe each of the budget expenses in detail.  *See section H. Other Information: Guidelines for Budget Submissions below for further information.*

 

  1. Attachments:
  • 1-page CV or resume of key personnel who are proposed for the program
  • Letters of support from program partners describing the roles and responsibilities of each partner
  • Official permission letters, if required for program activities
  • Documentation of non-profit or non-commercial status
  • Unique Entity Identifier and System for Award Management (SAM.gov)

Required Registrations:

Any applicant listed on the Excluded Parties List System (EPLS) in the System for Award Management (SAM) is not eligible to apply for an assistance award in accordance with the OMB guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR, 1986 Comp., p. 189) and 12689 (3 CFR, 1989 Comp., p. 235), “Debarment and Suspension.”  Additionally, no entity listed on the EPLS can participate in any activities under an award.  All applicants are strongly encouraged to review the EPLS in SAM to ensure that no ineligible entity is included.

All organizations applying for grants (except individuals) must obtain these registrations.  All are free of charge:

  • Unique Identifier Number from Dun & Bradstreet (DUNS number)
  • NCAGE/CAGE code
  • www.SAM.gov registration

Step 1: Apply for a DUNS number and an NCAGE number (these can be completed simultaneously)

DUNS application: Organizations must have a Data Universal Numbering System (DUNS) number from Dun & Bradstreet, if your organization does not have one already, you may obtain one by calling 1-866-705-5711 or visiting

http://fedgov.dnb.com/webform/displayHomePage.do;jsessionid=81407B1F03F2BDB123DD47D19158B75F. http://fedgov.dnb.com/webform

NCAGE application: Application page here https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx

Instructions for the NCAGE application process:

https://eportal.nspa.nato.int/AC135Public/Docs/US%20Instructions%20for%20NSPA%20NCAGE.pdf

For help from within the U.S., call 1-888-227-2423

For help from outside the U.S., call 1-269-961-7766

Email NCAGE@dlis.dla.mil for any problems in getting an NCAGE code.

Step 2: After receiving the NCAGE Code, proceed to register in SAM by logging onto: https://www.sam.gov.  SAM registration must be renewed annually.

3.Submission Dates and Times

The Public Affairs Section will accept proposals throughout the year and will review proposals according to the following schedule:

  • April 1, 2021, 11:59 p.m. EET (Amman Time):  Proposals received by April 1 will receive responses starting May 16, 2021.
  • July 15, 2021, 11:59 p.m. EET (Amman Time):  Proposals received between April 2 and July 15 will receive responses starting August 12, 2021.

4.Funding Restrictions

The following costs are not allowed, unless exceptions specified below:

  • Fees and travel cost to attend conferences in the United States, unless the travel is part of a larger-scope program/project and will tie directly to activities in Jordan
  • Ongoing salary costs (e.g., standing up or maintaining the operation of an organization)
  • Office equipment
  • Paying to complete activities begun with other funds
  • Refreshments (exception: expenses for coffee breaks and working lunches which are essential to the realization of the program might be funded)
  • Costs of alcoholic beverages

Furthermore award funds cannot be used for construction projects, vehicle purchases, real estate purchases or other similar purposes or for costs which are determined as unallowable in 2 CFR 200.

5.Other Submission Requirements

All application materials must be submitted in English by email to AmmanGrants@state.gov.

1.Criteria

Each application will be evaluated and rated on the basis of the evaluation criteria outlined below.  The criteria listed are closely related and are considered as a whole in judging the overall quality of an application.

Organizational capacity and record on previous grants:  The organization has expertise in its stated field and Public Affairs Section is confident of its ability to undertake the program.  This includes a financial management system and a bank account.

Quality and feasibility of the program idea:  The program idea is well developed, with detail about how program activities will be carried out.  The proposal includes a reasonable implementation timeline.

Goals and objectives:  Goals and objectives are clearly stated and program approach is likely to provide maximum impact in achieving the proposed results.  Note that all listed objectives must be “S.M.A.R.T.”, i.e., specific, measurable, achievable, relevant, and time-oriented.

Embassy priorities:  Applicant has clearly described how stated goals are related to and support U.S. Embassy Amman’s priority areas or target audiences.

Budget:  The budget justification is detailed.  Costs are reasonable in relation to the proposed activities and anticipated results.  The budget is realistic, accounting for all necessary expenses to achieve proposed activities.

Monitoring and evaluation plan:  Applicant demonstrates it is able to measure program success against key indicators and provide milestones to indicate progress toward goals outlined in the proposal.  The program includes output and outcome indicators, and shows how and when those will be measured.

Sustainability:  Program activities will continue to have positive impact after the end of the program.

2. Review and Selection Process

A Grants Review Committee will evaluate all eligible applications.

3. FAPIIS

For any Federal award under a notice of funding opportunity, if the Federal awarding agency anticipates that the total Federal share will be greater than the simplified acquisition threshold on any Federal award under a notice of funding opportunity may include, over the period of performance (see §200.88 Simplified Acquisition Threshold), this section must also inform applicants:

i. That the Federal awarding agency, prior to making a Federal award with a total amount of Federal share greater than the simplified acquisition threshold, is required to review and consider any information about the applicant that is in the designated integrity and performance system accessible through SAM (currently FAPIIS) (see 41 U.S.C. 2313);

ii. That an applicant, at its option, may review information in the designated integrity and performance systems accessible through SAM and comment on any information about itself that a Federal awarding agency previously entered and is currently in the designated integrity and performance system accessible through SAM;

iii. That the Federal awarding agency will consider any comments by the applicant, in addition to the other information in the designated integrity and performance system, in making a judgment about the applicant’s integrity, business ethics, and record of performance under Federal awards when completing the review of risk posed by applicants as described in §200.205 Federal awarding agency review of risk posed by applicants.

1.Federal Award Notices

The grant award or cooperative agreement will be written, signed, awarded, and administered by the Grants Officer. The assistance award agreement is the authorizing document and it will be provided to the recipient for review and signature by email. The recipient may only start incurring program expenses beginning on the start date shown on the grant award document signed by the Grants Officer.

If a proposal is selected for funding, the Department of State has no obligation to provide any additional future funding. Renewal of an award to increase funding or extend the period of performance is at the discretion of the Department of State.

Issuance of this NOFO does not constitute an award commitment on the part of the U.S. government, nor does it commit the U.S. government to pay for costs incurred in the preparation and submission of proposals.  Further, the U.S. government reserves the right to reject any or all proposals received.

Payment Method:  Payments will be made in at least two installments, as needed to carry out the program activities.

Organizations whose applications will not be funded will also be notified via email by September 30, 2021.

2. Administrative and National Policy Requirements

Terms and Conditions:  Before submitting an application, applicants should review all the terms and conditions and required certifications which will apply to this award, to ensure that they will be able to comply.  These include: 2 CFR 200, 2 CFR 600, Certifications and Assurances, and the Department of State Standard Terms and Conditions, all of which are available at:  https://www.state.gov/about-us-office-of-the-procurement-executive/.  Note the U.S Flag branding and marking requirements in the Standard Terms and Conditions.

3.Reporting

Reporting Requirements:  Recipients will be required to submit financial reports and program reports.  The award document will specify how often these reports must be submitted.

 

If you have any questions about the grant application process, please contact PUBLIC AFFAIRS SECTION at: AmmanGrants@state.gov.

Note:  We do not provide any pre-consultation for application related questions that are addressed in the NOFO. Once an application has been submitted, State Department officials and staff — both in the Department and at embassies overseas — may not discuss this competition with applicants until the entire proposal review process is completed.

Guidelines for Budget Justification

Personnel: Describe the wages, salaries, and benefits of temporary or permanent staff who will be working directly for the applicant on the program, and the percentage of their time that will be spent on the program.

Travel: Estimate the costs of travel and per diem for this program. If the program involves international travel, include a brief statement of justification for that travel.

Equipment: Describe any machinery, furniture, or other personal property that is required for the program, which has a useful life of more than one year (or a life longer than the duration of the program), and costs at least $5,000 per unit.

Supplies: List and describe all the items and materials, including any computer devices, that are needed for the program. If an item costs more than $5,000 per unit, then put it in the budget under Equipment.

Contractual: Describe goods and services that the applicant plans to acquire through a contract with a vendor.  Also describe any sub-awards to non-profit partners that will help carry out the program activities.

Other Direct Costs: Describe other costs directly associated with the program, which do not fit in the other categories. For example, shipping costs for materials and equipment or applicable taxes. All “Other” or “Miscellaneous” expenses must be itemized and explained.

Indirect Costs:  These are costs that cannot be linked directly to the program activities, such as overhead costs needed to help keep the organization operating.  If your organization has a Negotiated Indirect Cost Rate (NICRA) and includes NICRA charges in the budget, attach a copy of your latest NICRA. Organizations that have never had a NICRA may request indirect costs of 10% of the modified total direct costs as defined in 2 CFR 200.68.

“Cost Sharing” refers to contributions from the organization or other entities other than the U.S. Embassy.   It also includes in-kind contributions such as volunteers’ time and donated venues.

Alcoholic Beverages:  Please note that award funds cannot be used for alcoholic beverages.

Question: Can we buy food/refreshments for participants?

Answer: Yes, if there is a programmatic benefit; for example conducting training in a location with limited food options.  If food is provided, you should adjust the meal portion of the per diem to correspond with the meals that were provided.

Question: Can we give prizes out under a grant?

Answer: Yes, if there is a programmatic benefit; for example, awarding a prize to the best investigative journalism piece under a journalism professionalization project.  In this case, the prize is not the end in itself, but one step in support of a broader program goal.

Question: Can a sub-award be part of the grant?

Answer: Yes, sub-awards are allowed. The Department’s standard terms and conditions apply to sub-recipients of the award.  It is the prime recipient’s responsibility to ensure that federal administrative and audit requirements flow down to the subrecipient.

Question: Can a not-for-profit organization partner with a for-profit organization?

Answer: It is a mandatory requirement that the prime recipient must be a non-profit entity based on PD authority for grants and cooperative agreements. However, if the prime recipient wishes to issue a sub-award (or subcontract), it’s allowable with no preference for entity type. Keep in mind that it is the prime recipient’s responsibility to ensure that federal administrative and audit requirements flow down to the subrecipient.

Question: Are USG Employees eligible to apply?

Answer: No, USG employees are not eligible to receive or apply for federal grants. USG employees must avoid any actions which create the appearance of a conflict of interest or the violation of laws or standards of ethical conduct for USG employees.

Question: Are former USG employees eligible to apply?

Answer: Yes, but there is a cool-off period of two years before the former USG employee individual can apply for federal funding.

Question: What is an American component?

Answer: An American component could include any of the following:

  • An American citizen who is an expert, speaker, artist, or athlete who will lead or present some key component of the project. In rare cases, the project could involve an extraordinarily highly accomplished person who is not an American citizen, but who has strong ties to an American institution of major importance – for example, the full-time, lead artistic director of an American performance venue of worldwide renown.
  • The use of an American cultural product as a major touchstone for key elements of the program. Cultural products could include books, music, curricula, films, dance, other art forms, or technology created entirely or primarily by American artists and innovators and clearly associated with American culture. For example, the reading and discussion of an American novel as part of a program to enhance English language learning would qualify.
  • Engaging audiences in learning about or practicing a major American topic, such as U.S. policy, U.S. history, American values (such as civil rights, freedom of expression, or shared society), or American social models (such as democracy or the rule of law) as a significant focus of the program.

Question: How long can the project period be?

Answer: Project periods can be as short as one month or as long as two years.  Your proposed project period needs to make sense, based on the kind of program you are proposing.

Question: Can I submit multiple applications at the same time?

Answer: Yes, organizations may submit more than one application.

Question: Are individuals required to have a DUNS and SAM registration?

Answer: No, individuals don’t need to have a DUNS or SAM registration.

Question: What registrations are required?

Answer: Unless you are applying as an individual, you are required to obtain a DUNS number, an NCAGE/CAGE code, and a SAM registration. All of these are free of charge. You must complete these registrations in order for your application to be considered.  The process normally takes one to three months, so please plan carefully.  Even if you obtained a SAM registration before, it must be renewed annually. Make sure to take screen shots for the information you enter through the registration process.  All information used in the DUNS registration must exactly match the NCAGE and SAM.

A DUNS number is a Unique Identifier Number from Dun and Bradstreet.  You can apply for an NCAGE/CAGE code at the same time you apply for a DUNS number.  SAM is the System for Award Management, which is an official website of the U.S. federal government.

To obtain these required registrations, follow this two-step process:

Step 1: Apply for a DUNS number and an NCAGE number (these can be completed simultaneously). DUNS application: Organizations must have a Data Universal Numbering System (DUNS) number from Dun & Bradstreet, if your organization does not have one already, you may obtain one by calling 1-866-705-5711 or +972-3-733-0330 (the DUNS Israeli office ), or by visiting

NCAGE application: Application page

Instructions for the NCAGE application process

For help from within the U.S., call 1-888-227-2423

For help from outside the U.S., call 1-269-961-7766

Email NCAGE@dlis.dla.mil for any problems in getting an NCAGE code.

Step 2: After receiving the NCAGE Code, proceed to register in SAM by logging onto: https://www.sam.gov.  SAM registration must be renewed annually.

Question: How do I know which costs to include in the federal budget categories when I put together my budget?

Answer: Please follow these guidelines. Additional information can be found in the Code of Federal Regulations section governing federal grants, particularly 2CFR200.

Personnel: Describe the wages, salaries, and benefits of temporary or permanent staff who will be working directly for the applicant on the project, and the percentage of their time that will be spent on the project.  Identify each position and indicate how it will support the project. If not provided in the Budget, indicate the numerical justification for the total cost.

For example: Project Manager – this individual is responsible for the overall management of the project. He/she ensures compliance with all the terms and conditions of the agreement including implementation, program, and financial reporting. $40,000/year x 10% of time = $4,000.

Fringe Benefits: Outline various fringe benefits such as pension plans, health benefits, or other benefits offered to employees for which the project will be charged under the agreement.

Note: If an established NICRA includes a rate for fringe benefits, please ensure that you utilize and/or adjust the rate appropriately. If the Fringe Benefit rate is not included in the NICRA/your organization does not have a NICRA, please provide a copy of the company policy and/or rates (as a percentage of the personnel costs) that are being charged per category of benefits.

Travel: Estimate the costs of travel and per diem for this project. If the project involves international travel, include a brief statement of justification for that travel. All headquarters and/or project employees’ travel must be identified via mode of travel, departure and arrival city, purpose, unit of measurement, and duration of trip. Also, include a description of the purpose of the travel and how the travel relates to the project. Please note that the movement of project participants (who are not employees of the applicant organization) and supplies is a separate transportation line item.

For example: 2 in-country trips via air transportation will be conducted to implement workshops and training sessions. Roundtrip airfare from City A to City B for 2 employees is anticipated. Each trip will include 3 days of per diem per employee.

In-country airfare – 2 trips x 2 employees x $200 = $800

Lodging – 2 trips x 2 employees x 3 days x $100/day = $1,200

Per diem – 2 trips x 2 employees x 3 days x $57 = $684

Equipment: Describe any machinery, furniture, or other personal property that is required for the project, which has a useful life of more than one year (or a life longer than the duration of the project), and costs at least $5,000 per unit.

Supplies: List and describe all the items and materials, including any computer devices, that are needed for the project. If an item costs more than $5,000 per unit, then put it in the budget under Equipment. Specifically describe general categories of supplies and their direct use for the project. General Office supplies include the following items: pens; pencils; notebooks; printer paper; ink cartridges, etc.

For example: Due to the opening of a new project office to support Sector “X” activities, project supplies include the following items: 2 laptop computers, 3 desktop computers, 2 printers etc.

2 laptop computers x $600 = $1,200

3 desktop computers x $800 = $2,400

2 printers x $300 = $600

Contractual: Describe goods and services that the applicant plans to acquire through a contract with a vendor.  Also describe any sub-awards to partners that will help carry out the project activities. Describe each contractual or consultant cost and outline the necessity of each for the project. Identify consultants separately from other permanent staff. If possible, include anticipated position title(s), the proposed daily rate to be paid as compensation, and the number of consultant days that are anticipated.

For example: ABC Organization will serve as a partner to assist with implementing Sector “X” activities; $9,000 Detailed Budget is attached. XYZ Organization will provide IT consulting services via a contract; $4,000 Detailed Budget is attached.

Construction:  N/A for all projects. Construction costs are unallowable in the PD Grants program.

Other Direct Costs: Describe other costs directly associated with the project, which do not fit in the other categories. For example, shipping costs for materials and equipment or applicable taxes. All “Other” or “Miscellaneous” expenses must be itemized and explained.

Indirect Costs:  Applicants are NOT required to request any funds under this line item, and many do not. Indirect costs are prohibited in grants to individuals. This line should only be used for costs that cannot be linked directly to the project activities, such as overhead costs like utility bills, and if requested, they must be commensurate with the rest of the project budget. This means that if your organization has a Negotiated Indirect Cost Rate (NICRA) and you wish to include NICRA charges in the budget, then you should attach a copy of your latest NICRA. For organizations that have never had a NICRA, you may request indirect costs of up to 10% of the modified total direct costs as defined in 2 CFR 200.68, if necessary. This line cannot be used to plan for the organization to earn a profit by conducting the program. Any cost that can be specifically linked to conducting the program must be listed on another line item. For example, if renting an office space specifically and exclusively for the conduct of this project, then the rent should be shown as a contractual cost. However, if your organization’s staff who will work on this project will be working from office space that they would have occupied, and which you would have paid for even without receiving this grant or conducting this project, then some small, reasonable percentage of that rental cost could be included in the grant as an indirect cost. Again, many grants do not request indirect costs, and those that do in the absence of a NICRA are limited to a maximum of 10% of the modified total direct costs for the grant. Modified total direct costs must be calculated per the definition given in the Code of Federal Regulations, specifically 2CFR200.68.

What is the Modified Total Direct Cost (MTDC)?

Answer: MTDC means all direct salaries and wages, applicable fringe benefits, materials and supplies, services, travel, and up to the first $25,000 of each subaward (regardless of the period of performance of the subawards under the award). MTDC excludes equipment, capital expenditures, charges for patient care, rental costs, tuition remission, scholarships and fellowships, participant support costs and the portion of each subaward in excess of $25,000. Other items may only be excluded when necessary to avoid a serious inequity in the distribution of indirect costs, and with the approval of the cognizant agency for indirect costs.

Question: What is cost share? Is it required?

Answer: “Cost share,” also known as “matching costs,” refers to contributions from the organization or other entities other than the U.S. Government. It can involve money from another funding source. It can also include in-kind contributions from your organization and/or your partners, such as volunteers’ time, donated venues, or equipment that you own and which you provide for the project participants’ use as part of the project, without charging the participants. Cost share is not required but encouraged.

Question: If I have a program that was funded before, can I apply to the Annual Program Statement (APS)?

Answer: If you plan to start a new program with the grant, yes, you can apply. However, if you want to simply continue an already established program, then no, you can not, unless it employs a new concept, or is a new, innovative version of the established program.

Question: Can I apply to APS for funding a research paper and/or policy paper with proposed solutions?

Answer: Scientific research is not allowed under this funding opportunity.

Question: Must the start date of the program be before September 30, 2021?

Answer: The recipient should plan to start the project before September 30, 2021. This doesn’t mean that actual activities must take place before September 30, 2021. The first month or so may be used for project planning and government approvals. The project period will be negotiated if the proposal is approved.

Question: Can the proposal exceed 10 pages?

Answer: We recommend that your proposal not exceed 10 pages. If you are using the provided proposal template, you may exceed the 10 pages as the template includes instructions for each section.

Question: Can we apply to the two dates with the same proposal, or does it have to be a different proposal?

Answer: If you applied for the first cycle, we don’t recommend you apply again with the same proposal in the next cycle. If you don’t hear from us for the first cycle, we are probably holding the decision until funding is available.

Question: Are partnerships between U.S. non-profit organizations and local Jordanian organizations mandatory or just preferred?

Answer: Partnerships are not mandatory. If you have project partners, be sure to include supporting letters from all partners.

Question: What are the main reasons for rejecting proposals after making it to the review phase? 

Answer: Proposals are evaluated based on the evaluation criteria set in the announcement and are then ranked by the review committee. Unfortunately, we cannot fund all proposals due to funding limitations.

Question: Do you recommend the majority of the budget be allocated to support participants, or it does it matter?

Answer: It does not matter as long as your budget is reasonable, allowable and allocable. As long as the costs make sense for these activities, there is no specific percentage.

Question: Where can we learn about previouslyfunded projects?

Answers: All Department of State-funded projects can be found on USAspending.gov.

Question: We are planning to submit a proposal in response to the Annual Program StatementCan we request a call or meeting with the embassy to discuss our idea?

Answer: We do not provide pre-consultations for application-related questions that are addressed in the APS. Once an application has been submitted, State Department officials and staff — both in the Department and at embassies overseas — may not discuss the competition with applicants until the entire proposal review process is completed.

Question: What would you define as traditionally underrepresented regions/cities outside of Amman? 

Answer: The following are examples of underserved areas (this is not an exhaustive list, but more illustrative of areas and cities that are underserved):  Karak, Jordan Valley, Tafileh, Ma’an, Wadi Araba, Jarash, Ajloun, Mafraq, Irbid, northern valleys, central Badia, Al Jizeh, and Muwaghar.

Question: Where can I learn more about U.S. federal grant regulations?

Answer: The applicable regulations are found in the Code of Federal Regulations, specifically 2CFR200.

Question: Are there restrictions on applying as an individual rather than an organization?

Answer: An Individual person can apply for up to $150,000 in funding.  Please note that for-profit or commercial entities are not eligible to apply.  Individuals can’t apply on behalf of commercial or for-profit entities.