Amman Public Affairs Section Annual Program Statement

This opportunity is now closed

 

Updated on April 28, 2020: The Public Affairs Section continues to accept and review proposals under this Annual Program Statement.  In view of the disruptions caused by Covid-19, we encourage organizations to apply as early as possible to this funding announcement and to consider alternate activities that might become necessary over the course of this global pandemic.

 

Funding Opportunity Title:             U.S. Embassy Amman Public Affairs Section Annual Program Statement

Funding Opportunity Number:      PAS-JOR-FY20-003

Deadlines for Applications:

May 31, 2020

August 15, 2020

CFDA Number:                                19.040 – Public Diplomacy Programs

Total Amount Available:                 Approximately $500,000 anticipated to be available in FY20

Maximum for Each Award:             $25,000 – $500,000

The U.S. Embassy in Jordan Public Affairs Section (PAS) is pleased to announce that funding is available through its Public Diplomacy Grants Program. This is an Annual Program Statement, outlining our funding priorities, the strategic themes we focus on, and the procedures for submitting requests for funding.  Please carefully follow all instructions below. Awards will be made to successful applicants subject to the availability of appropriated funds.

Purpose of Grants: The Public Affairs Section at the U.S. Embassy in Jordan invites proposals for programs that strengthen ties between the U.S. and Jordan through public diplomacy programming that highlights shared values, promotes bilateral cooperation, and builds mutual understanding.  All programs must include an American cultural element, or connection with American expert/s, organization/s, or institution/s in a specific field that will promote increased understanding of U.S. policy and perspectives.

Examples of possible public diplomacy grant activities include, but are not limited to:

  • Youth leadership programs;
  • Specialized English instruction for professionals and foundational English courses for audiences in disadvantaged and/or under-represented areas;
  • Participatory and/or problem-solving workshops like “techcamps” and “hackathons;”
  • Artistic and cultural workshops, joint performances, and exhibitions;
  • Academic and professional lectures, seminars, and speaker programs; and
  • Professional and academic exchanges and programs, either through virtual exchanges or in-person exchanges.

Priority Program Areas:

PROMOTING JORDAN’S ECONOMIC GROWTH by

  • Developing “soft skills” to increase employability among university age youth;
  • Encouraging women to join the workforce;
  • Expanding the role of education and building career-development capacities to prepare young Jordanians for the workforce;
  • Cultivating job skills for opportunities in fields such as film, the arts, and tourism;
  • Promoting entrepreneurship and innovation; and
  • Supporting English Language teaching and usage in Jordan.

SUPPORTING JORDAN’S CIVIL SOCIETY by

  • Strengthening Jordanian civil society organizations through training, mentorship, and small grants opportunities;
  • Promoting civic engagement and an active citizenry;
  • Encouraging multiculturalism, critical thinking, constructive dialogue, diversity of thought, and innovative approaches to solving societal challenges;
  • Empowering families and youth to take an active role in preventing violence and building social cohesion in their local communities; and
  • Engaging diverse stakeholders to promote media literacy and combat hate speech, cyberbullying, and violent extremism.

PROMOTING MUTUAL UNDERSTANDING by

  • Increasing knowledge of U.S. culture, values, and policies; and
  • Cultural, educational, or professional programs that feature U.S. experts or expertise.

Participants and Audiences:

Proposals should describe both the primary and secondary audiences for the program, including numbers anticipated to be reached. Primary audiences are those who will participate directly in the program, while secondary audiences are those who will be reached by the project’s primary audiences, as a result of their participation. For example, in a teacher training program, the primary audience would be the teachers who will be trained, while the secondary audience would be their students. Audiences who are considered a priority for grants funded under this APS are:

  • Jordanian youth, especially in areas outside of Amman or in traditionally underserved communities;
  • Women and girls;
  • Local decision-makers and community leaders;
  • Teachers and academic professionals;
  • Emerging leaders; and
  • The creative and performing arts communities.

Please note that proposals addressing audiences not listed above can still be eligible, but such proposals must clearly indicate why addressing the proposed audience is especially important to achieving the goals stated in Section A of this APS.

The following types of programs are not eligible for funding:

  • Programs relating to partisan political activity;
  • Charitable or development activities;
  • Construction projects;
  • Programs that support specific religious activities;
  • Fund-raising campaigns;
  • Lobbying for specific legislation or programs;
  • Scientific research;
  • Programs intended primarily for the growth or institutional development of the organization;
  • Programs that duplicate existing programs; or
  • Individual travel to attend a conference and/or courses at any educational institution.

Authorizing legislation, type and year of funding:

Funding authority rests in the Smith-Mundt.  The source of funding is FY2020 Public Diplomacy Funding.

 

This notice is subject to availability of funding. The Public Affairs Section at U.S. Embassy Jordan reserves the right to reject any or all proposals received.

Length of performance period: 1 to 24 months

Number of awards anticipated: 6 awards (dependent on amounts)

Award amounts: awards may range from a minimum of $25,000 to a maximum of $500,000. 

Total available funding: Approximately $500,000 anticipated to be available in FY20, pending availability of funds. 

Type of Funding:  Fiscal Year 2020 Public Diplomacy Funding

Anticipated program start date:  Projects must start sometime during Fiscal Year (FY) 2020 (must begin before September 30, 2020), and the proposed start date should make sense for the purposes of the project. Keep in mind that costs incurred in preparing the application or prior to the award being made are not eligible for funding. This notice is subject to availability of funding.

Funding Instrument Type:  Grant, Fixed Amount Award, or Cooperative agreement. Cooperative agreements are different from grants in that Public Affairs Section’s staff are more actively involved in the grant implementation.  The appropriate instrument may vary depending on the nature of the project proposed, and will be determined during pre-award negotiations with successful applicants.

Program Performance Period: Proposed programs should be completed in 24 months or less.

PAS will entertain applications for continuation grants funded under these awards beyond the initial budget period on a non-competitive basis subject to availability of funds, satisfactory progress of the program, and a determination that continued funding would be in the best interest of the U.S. Department of State.

  1. Eligible Applicants

The Public Affairs Section encourages applications from U.S. and Jordan:

  • Registered not-for-profit organizations, including think tanks and civil society/non-governmental organizations with programming experience
  • Individuals
  • Non-profit or governmental educational institutions

For-profit or commercial entities are not eligible to apply.  

  1. Cost Sharing or Matching

Cost sharing is not required. However, when cost sharing is offered, it is understood and agreed that the applicant must provide the amount of cost sharing as stipulated in its proposal.  Public Affairs Section encourages, but does not mandate, that applicants include cost-sharing elements from additional sources in support of their proposals.

  1. Other Eligibility Requirements

In order to be eligible to receive an award, all organizations must have a Data Universal Numbering System (DUNS) number from Dun & Bradstreet, as well as a valid registration on www.SAM.gov. Please see Section D.3 for information on how to obtain these registrations.  Individuals are not required to have a DUNS number or be registered in SAM.gov.

 

  1. Address to Request Application Package

Application forms required below are available at: https://www.grants.gov/web/grants/forms/forms-repository.html.

  1. Content and Form of Application Submission

 

Please follow all instructions below carefully. Proposals that do not meet the requirements of this announcement or fail to comply with the stated requirements will be ineligible.

Content of Application

Please ensure:

  • The proposal clearly addresses the goals and objectives of this funding opportunity
  • All documents are in English
  • All budgets are in U.S. dollars
  • All pages are numbered
  • All documents are formatted to 8 ½ x 11 paper, and
  • All Microsoft Word documents are single-spaced, 12 point Times New Roman font, with a minimum of 1-inch margins.

The following documents are required: 

  1. Mandatory application forms at tps://www.grants.gov/web/grants/forms/forms-repository.html 
  • SF-424 (Application for Federal Assistance – organizations)or SF-424-I (Application for Federal Assistance –individuals)
  • SF424A(Budget Information for Non-Construction programs)
  • SF424B(Assurances for Non-Construction programs)

 

  1. Summary Coversheet: Cover sheet stating the applicant name and organization, proposal date, program title, program period proposed start and end date, and brief purpose of the program.

 

  1. Proposal (10 pages maximum): The proposal should contain sufficient information that anyone not familiar with it would understand exactly what the applicant wants to do. You may use your own proposal format, but it must include all the items below.
  • Proposal Summary: Short narrative that outlines the proposed program, including program objectives and anticipated impact.
  • Introduction to the Organization or Individual applying: A description of past and present operations, showing ability to carry out the program, including information on all previous grants from the U.S. Embassy and/or U.S. government agencies.
  • Problem Statement: Clear, concise and well-supported statement of the problem to be addressed and why the proposed program is needed
  • Program Goals and Objectives:  The “goals” describe what the program is intended to achieve.  What aspect of the relationship between the U.S. and XXX will be improved? The “objectives” refer to the intermediate accomplishments on the way to the goals. These should be achievable and measurable.
  • Program Activities: Describe the program activities and how they will help achieve the objectives.
  • Program Methods and Design: A description of how the program is expected to work to solve the stated problem and achieve the goal.
  • Proposed Program Schedule:  The proposed timeline for the program activities.  Include the dates, times, and locations of planned activities and events.
  • Key Personnel: Names, titles, roles and experience/qualifications of key personnel involved in the program.  What proportion of their time will be used in support of this program?
  • Program Partners:  List the names and type of involvement of key partner organizations and sub-awardees.
  • Program Monitoring and Evaluation Plan: This is an important part of successful grants. Throughout the timeframe of the grant, how will the activities be monitored to ensure they are happening in a timely manner, and how will the program be evaluated to make sure it is meeting the goals of the grant?
  • Future Funding or Sustainability Applicant’s plan for continuing the program beyond the grant period, or the availability of other resources, if applicable.

 

  1. Budget Justification Narrative: After filling out the SF-424A Budget (above), use a separate sheet of paper to describe each of the budget expenses in detail. See section H. Other Information: Guidelines for Budget Submissions below for further information.

 

  1. Attachments: 
  • 1-page CV or resume of key personnel who are proposed for the program
  • Letters of support from program partners describing the roles and responsibilities of each partner
  • Official permission letters, if required for program activities
  • Documentation of non-profit or non-commercial status
  • Unique Entity Identifier and System for Award Management (SAM.gov)

 

Required Registrations:

Any applicant listed on the Excluded Parties List System (EPLS) in the System for Award Management (SAM) is not eligible to apply for an assistance award in accordance with the OMB guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR, 1986 Comp., p. 189) and 12689 (3 CFR, 1989 Comp., p. 235), “Debarment and Suspension.”  Additionally, no entity listed on the EPLS can participate in any activities under an award.  All applicants are strongly encouraged to review the EPLS in SAM to ensure that no ineligible entity is included.

All organizations applying for grants (except individuals) must obtain these registrations.  All are free of charge:

  • Unique Identifier Number from Dun & Bradstreet (DUNS number)
  • NCAGE/CAGE code
  • SAM.gov registration

Step 1: Apply for a DUNS number and an NCAGE number (these can be completed simultaneously)

DUNS application: Organizations must have a Data Universal Numbering System (DUNS) number from Dun & Bradstreet, if your organization does not have one already, you may obtain one by calling 1-866-705-5711 or visiting http://fedgov.dnb.com/webform/displayHomePage.do;jsessionid=81407B1F03F2BDB123DD47D19158B75F. http://fedgov.dnb.com/webform

 

NCAGE application: Application page here https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx

Instructions for the NCAGE application process:

https://eportal.nspa.nato.int/AC135Public/Docs/US%20Instructions%20for%20NSPA%20NCAGE.pdf

For help from within the U.S., call 1-888-227-2423

For help from outside the U.S., call 1-269-961-7766

Email NCAGE@dlis.dla.mil for any problems in getting an NCAGE code.

Step 2: After receiving the NCAGE Code, proceed to register in SAM by logging onto: https://www.sam.gov.  SAM registration must be renewed annually.

 

  1. Submission Dates and Times

The Public Affairs Section will accept proposals throughout the year and will review proposals according to the following schedule:

  • Proposals received between February 5 and May 31 will be reviewed by June 15, with responses going out by June 30, 2020.
  • Proposals received between June 1 and August 15 will be reviewed by August 31, with responses going out by September 15, 2020

 

  1. Funding Restrictions
  • Fees and travel cost to attend conferences in the United States, unless the travel is part of a larger-scope program/project and will tie directly to activities in Jordan.
  • Ongoing salary costs (e.g., standing up or maintaining the operation of an organization)
  • Office equipment
  • Paying to complete activities begun with other funds
  • Refreshments (exception: expenses for coffee breaks and working lunches which are essential to the realization of the program might be funded)
  • Costs of alcoholic beverages are unallowable.

Furthermore award funds cannot be used for construction projects, vehicle purchases, real estate purchases or other similar purposes or for costs which are determined as unallowable in 2 CFR 200 .

  1. Other Submission Requirements

 

All application materials must be submitted in English by email to AmmanGrants@state.gov.

 

  1. Criteria

Each application will be evaluated and rated on the basis of the evaluation criteria outlined below. The criteria listed are closely related and are considered as a whole in judging the overall quality of an application.

Organizational capacity and record on previous grants: The organization has expertise in its stated field and Public Affairs Section is confident of its ability to undertake the program.  This includes a financial management system and a bank account.

Quality and Feasibility of the Program Idea – The program idea is well developed, with detail about how program activities will be carried out. The proposal includes a reasonable implementation timeline.

Goals and objectives: Goals and objectives are clearly stated and program approach is likely to provide maximum impact in achieving the proposed results.

Embassy priorities: Applicant has clearly described how stated goals are related to and support U.S. Embassy Amman’s priority areas or target audiences.

Budget: The budget justification is detailed.  Costs are reasonable in relation to the proposed activities and anticipated results. The budget is realistic, accounting for all necessary expenses to achieve proposed activities.

Monitoring and evaluation plan: Applicant demonstrates it is able to measure program success against key indicators and provide milestones to indicate progress toward goals outlined in the proposal. The program includes output and outcome indicators, and shows how and when those will be measured.

Sustainability: Program activities will continue to have positive impact after the end of the program.

  1. Review and Selection Process

A Grants Review Committee will evaluate all eligible applications.

  1. FAPIIS

For any Federal award under a notice of funding opportunity, if the Federal awarding agency anticipates that the total Federal share will be greater than the simplified acquisition threshold on any Federal award under a notice of funding opportunity may include, over the period of performance (see §200.88 Simplified Acquisition Threshold), this section must also inform applicants:

i. That the Federal awarding agency, prior to making a Federal award with a total amount of Federal share greater than the simplified acquisition threshold, is required to review and consider any information about the applicant that is in the designated integrity and performance system accessible through SAM (currently FAPIIS) (see 41 U.S.C. 2313);

ii.That an applicant, at its option, may review information in the designated integrity and performance systems accessible through SAM and comment on any information about itself that a Federal awarding agency previously entered and is currently in the designated integrity and performance system accessible through SAM;

iii. That the Federal awarding agency will consider any comments by the applicant, in addition to the other information in the designated integrity and performance system, in making a judgment about the applicant’s integrity, business ethics, and record of performance under Federal awards when completing the review of risk posed by applicants as described in §200.205 Federal awarding agency review of risk posed by applicants

  1. Federal Award Notices

 

The grant award or cooperative agreement will be written, signed, awarded, and administered by the Grants Officer. The assistance award agreement is the authorizing document and it will be provided to the recipient for review and signature by email. The recipient may only start incurring program expenses beginning on the start date shown on the grant award document signed by the Grants Officer.

If a proposal is selected for funding, the Department of State has no obligation to provide any additional future funding. Renewal of an award to increase funding or extend the period of performance is at the discretion of the Department of State.

Issuance of this NOFO does not constitute an award commitment on the part of the U.S. government, nor does it commit the U.S. government to pay for costs incurred in the preparation and submission of proposals. Further, the U.S. government reserves the right to reject any or all proposals received.

Payment Method: Payments will be made in at least two installments, as needed to carry out the program activities.

Organizations whose applications will not be funded will also be notified via email.

  1. Administrative and National Policy Requirements

 

Terms and Conditions: Before submitting an application, applicants should review all the terms and conditions and required certifications which will apply to this award, to ensure that they will be able to comply.  These include:

2 CFR 200, 2 CFR 600, Certifications and Assurances, and the Department of State Standard Terms and Conditions, all of which are available at:  https://www.state.gov/about-us-office-of-the-procurement-executive/. Note the U.S Flag branding and marking requirements in the Standard Terms and Conditions.

 

  1. Reporting

Reporting Requirements: Recipients will be required to submit financial reports and program reports.  The award document will specify how often these reports must be submitted.

If you have any questions about the grant application process, please contact PUBLIC AFFAIRS SECTION at: AmmanGrants@state.gov.

Note:  We do not provide any pre-consultation for application related questions that are addressed in the NOFO. Once an application has been submitted, State Department officials and staff — both in the Department and at embassies overseas — may not discuss this competition with applicants until the entire proposal review process is completed.

Guidelines for Budget Justification

Personnel: Describe the wages, salaries, and benefits of temporary or permanent staff who will be working directly for the applicant on the program, and the percentage of their time that will be spent on the program.

Travel: Estimate the costs of travel and per diem for this program. If the program involves international travel, include a brief statement of justification for that travel.

Equipment: Describe any machinery, furniture, or other personal property that is required for the program, which has a useful life of more than one year (or a life longer than the duration of the program), and costs at least $5,000 per unit.

Supplies: List and describe all the items and materials, including any computer devices, that are needed for the program. If an item costs more than $5,000 per unit, then put it in the budget under Equipment.

Contractual: Describe goods and services that the applicant plans to acquire through a contract with a vendor.  Also describe any sub-awards to non-profit partners that will help carry out the program activities.

Other Direct Costs: Describe other costs directly associated with the program, which do not fit in the other categories. For example, shipping costs for materials and equipment or applicable taxes. All “Other” or “Miscellaneous” expenses must be itemized and explained.

Indirect Costs:  These are costs that cannot be linked directly to the program activities, such as overhead costs needed to help keep the organization operating.  If your organization has a Negotiated Indirect Cost Rate (NICRA) and includes NICRA charges in the budget, attach a copy of your latest NICRA. Organizations that have never had a NICRA may request indirect costs of 10% of the modified total direct costs as defined in 2 CFR 200.68.

“Cost Sharing” refers to contributions from the organization or other entities other than the U.S. Embassy.   It also includes in-kind contributions such as volunteers’ time and donated venues.

Alcoholic Beverages:  Please note that award funds cannot be used for alcoholic beverages.