Funding Opportunity Title: U.S. Embassy Amman Public Affairs Section Alumni Annual Program Statement
Funding Opportunity Number: PAS-JOR-FY21-002
Deadline for Applications:
April 22, 2021, 11:59 p.m. EET (Amman Time): Proposals received by April 22, 2021 will receive responses starting June 13, 2021.
July 8, 2021, 11:59 p.m. EET (Amman Time): Proposals received between April 23, 2021 and July 8, 2021 will receive responses starting August 15, 2021.
CFDA Number: 19.040 – Public Diplomacy Programs
Total Amount Available: Approximately $75,000 anticipated to be available in FY21
Maximum for Each Award: $25,000
A. PROGRAM DESCRIPTION
The U.S. Embassy Amman Public Affairs Section (PAS) is pleased to announce that funding is available through its Public Diplomacy Alumni Grants Program. This is an Annual Program Statement, outlining our funding priorities, the strategic themes we focus on, and the procedures for submitting requests for funding. Please carefully follow all instructions below. Awards will be made to successful applicants subject to the availability of appropriated funds.
Purpose of Alumni Grants: The Public Affairs Section (PAS) at U.S. Embassy Amman, Jordan, administers an Alumni Grants program to support projects initiated by Alumni of programs affiliated with the Public Affairs Section in Amman. Proposals may be submitted by Alumni who have participated in Public Affairs Section Amman-managed exchange programs, Alumni of the English Access Microscholarship program in Jordan, and the Inspire program in Jordan. Awards may be granted up to $25,000.
These grants serve as one-time opportunities to support alumni in their efforts to launch projects that build on their participation in exchange programs. Projects should be designed to be sustainable after the performance period is over.
All alumni grants proposals should demonstrate the following:
- How the proposed activities develop and share the skills and expertise the alumni gained during their program.
- How the proposed activities continue the purpose or theme of the alumni’s program
- How the project benefits other Jordanians.
Alumni proposals may be submitted by a single alumna or alumnus or by a group of alumni who propose to work together on a project.
Participants and Audiences:
Proposals should describe both the primary and secondary audiences for the program, including numbers anticipated to be reached. Primary audiences are those who will participate directly in the program, while secondary audiences are those who will be reached by the project’s primary audiences as a result of their participation. For example, in a teacher training program, the primary audience would be the teachers who will be trained, while the secondary audience would be their students. Audiences who are considered a priority for grants funded under this APS are:
- Jordanian youth and young adult leaders between 13 and 30 years old.
- Community leaders and local officials
- Teachers and academic professionals
Please note that proposals addressing audiences not listed above can still be eligible, but such proposals must clearly indicate why addressing the proposed audience is especially important to achieving the goals stated in Section A of this APS.
The following types of programs are not eligible for funding:
- Programs relating to partisan political activity;
- Charitable or development activities;
- Construction programs;
- Programs that support specific religious activities;
- Fund-raising campaigns;
- Lobbying for specific legislation or programs
- Scientific research;
- Programs intended primarily for the growth or institutional development of the organization; or
- Programs that duplicate existing programs.
- Individual travel to attend a conference and/or courses at any Educational institution.
Authorizing legislation, type and year of funding:
Funding authority rests in the Smith-Mundt. The source of funding is FY2021 Public Diplomacy Funding.
B. FEDERAL AWARD INFORMATION
This notice is subject to availability of funding. The Public Affairs Section at U.S. Embassy Jordan reserves the right to reject any or all proposals received.
Length of performance period: 1 to 12 months
Number of awards anticipated: 6 awards (dependent upon amounts)
Award amounts: awards may range from a minimum of $1,000 to a maximum of $25,000.
Total available funding: Approximately $75,000 anticipated to be available in FY21, pending availability of funds.
Type of Funding: Fiscal Year 2021 Public Diplomacy Funding
Anticipated program start date: Projects must start sometime during Fiscal Year (FY) 2021 (must begin before September 30, 2021), and the proposed start date should make sense for the purposes of the project. Keep in mind that costs incurred in preparing the application or prior to the award being made are not eligible for funding. This notice is subject to availability of funding.
Funding Instrument Type: Grant, Fixed Amount Award, or Cooperative Agreement. Cooperative agreements are different from grants in that Public Affairs Section staff are more actively involved in the project implementation. The appropriate instrument may vary depending on the nature of the project proposed and will be determined during pre-award negotiations with successful applicants.
Program Performance Period: Proposed programs should be completed in 12 months or less.
PAS will entertain applications for continuation grants funded under these awards beyond the initial budget period on a non-competitive basis subject to availability of funds, satisfactory progress of the program, and a determination that continued funding would be in the best interest of the U.S. Department of State.
C. ELIGILIBITY INFORMATION
- Eligible Applicants
Grants will be awarded to individuals who are an alumnus or alumna of a U.S. Government-sponsored exchange program, the Access program in Jordan, the Inspire program in Jordan, or to an organization, as listed below, directly affiliated with the alumnus/alumna. Alumni may create project groups with other alumni or other non-alumni in Jordan to carry out the award. The below-listed organizations and institutions may receive the grant if the alumnus or alumna is an active participant in the organization and will actively work as the primary contact for the award.
- Registered not-for-profit organizations, including think tanks and civil society/non-governmental organizations with programming experience
For-profit or commercial entities are not eligible to apply.
2. Cost Sharing or Matching
Cost sharing is not required. However, when cost sharing is offered, it is understood and agreed that the applicant must provide the amount of cost sharing as stipulated in its proposal. Public Affairs Section encourages, but does not mandate, that applicants include cost-sharing elements from additional sources in support of their proposals.
3. Other Eligibility Requirements
Applicants are only allowed to submit one proposal per organization. If more than one proposal is submitted from an organization, all proposals from that institution will be considered ineligible for funding.
In order to be eligible to receive an award, all organizations must have a Data Universal Numbering System (DUNS) number from Dun & Bradstreet, as well as a valid registration on www.SAM.gov. Please see Section D.3 for information on how to obtain these registrations. Individuals are not required to have a DUNS number or be registered in SAM.gov.
D. APPLICATION AND SUBMISSION INFORMATION
1. Address to Request Application Package
Application forms required below are available at: https://www.grants.gov/web/grants/forms/forms-repository.html.
2. Content and Form of Application Submission
Please follow all instructions below carefully. Proposals that do not meet the requirements of this announcement or fail to comply with the stated requirements will be ineligible.
Content of Application
- The proposal clearly addresses the goals and objectives of this funding opportunity
- All documents are in English
- All budgets are in U.S. dollars
- All pages are numbered
- All documents are formatted to 8 ½ x 11 paper, and
- All Microsoft Word documents are single-spaced, 12-point Times New Roman font, with a minimum of 1-inch margins.
The following documents are required:
a. Mandatory application forms at https://www.grants.gov/web/grants/forms/forms-repository.html
- SF-424 (Application for Federal Assistance – organizations) or SF-424-I (Application for Federal Assistance –individuals)
- SF424A (Budget Information for Non-Construction programs)
- SF424B (Assurances for Non-Construction programs)
b. Summary Coversheet: Cover sheet stating the applicant name and organization, proposal date, program title, program period proposed start and end date, and brief purpose of the program.
c. Proposal (10 pages maximum): The proposal should contain sufficient information that anyone not familiar with it would understand exactly what the applicant wants to do. We strongly encourage applicants to use the PAS proposal template. (You may use another proposal format, but you must make sure it includes all the items below.) Using the PAS Proposal template is simplest and a link to it can be found here
- Proposal Summary: Short narrative that outlines the proposed program, including program objectives and anticipated impact.
- Introduction to the Organization or Individual applying: A description of past and present operations, showing ability to carry out the program, including information on all previous grants from the U.S. Embassy and/or U.S. government agencies.
- Problem Statement: Clear, concise and well-supported statement of the problem to be addressed and why the proposed program is needed
- Program Goals and Objectives: The “goals” describe what the program is intended to achieve. What aspect of the relationship between the U.S. and Jordan will be improved? The “objectives” refer to the intermediate accomplishments on the way to the goals. These should be achievable and measurable.
- Program Activities: Describe the program activities and how they will help achieve the objectives.
- Program Methods and Design: A description of how the program is expected to work to solve the stated problem and achieve the goal.
- Proposed Program Schedule: The proposed timeline for the program activities. Include the dates, times, and locations of planned activities and events.
- Key Personnel: Names, titles, roles and experience/qualifications of key personnel involved in the program. What proportion of their time will be used in support of this program?
- Program Partners: List the names and type of involvement of key partner organizations and sub-awardees.
- Program Monitoring and Evaluation Plan: This is an important part of successful grants. Throughout the time-frame of the grant, how will the activities be monitored to ensure they are happening in a timely manner, and how will the program be evaluated to make sure it is meeting the goals of the grant?
- Future Funding or Sustainability Applicant’s plan for continuing the program beyond the grant period, or the availability of other resources, if applicable.
- Risk Analysis: All programs inherently contain both internal and external risks. However, with proper identification and management, risks can be prepared for, minimized or mitigated. The purpose of a risk analysis is to identify the internal and external risks associated with the proposed program in the application, rate the likelihood of the risks, rate the potential impact of the risks on the program, and identify actions that could help mitigate the risks. Applicants should include all assumptions and external factors identified in the logic model in the risk analysis. Applicants should rate the likelihood of a risk and potential impact of the risk as “High,” “Medium,” or “Low.” Note: PAS requires organizations to conduct adequate risk analysis and remediation throughout the life of a program and provide revisions to risk analysis documents and processes as necessary. The Risk Template can be found here
d. Budget Justification Narrative: After filling out the SF-424A Budget (above), applicants should fill out the Department of State budget template to describe each of the budget expenses in detail. *See section H. Other Information: Guidelines for Budget Submissions below for further information.*
- One-page CV or resume of key personnel who are proposed for the program
- Letters of support from program partners describing the roles and responsibilities of each partner
- Official permission letters, if required for program activities
- Documentation of non-profit or non-commercial status (for organizations)
f. Unique Entity Identifier and System for Award Management (SAM.gov)
Any applicant listed on the Excluded Parties List System (EPLS) in the System for Award Management (SAM) is not eligible to apply for an assistance award in accordance with the OMB guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR, 1986 Comp., p. 189) and 12689 (3 CFR, 1989 Comp., p. 235), “Debarment and Suspension.” Additionally, no entity listed on the EPLS can participate in any activities under an award. All applicants are strongly encouraged to review the EPLS in SAM to ensure that no ineligible entity is included.
All organizations applying for grants (NOT individuals) must obtain the following registrations. All are free of charge:
- Unique Identifier Number from Dun & Bradstreet (DUNS number)
- NCAGE/CAGE code
- www.SAM.gov registration
Step 1: Apply for a DUNS number and an NCAGE number (these can be completed simultaneously)
DUNS application: Organizations must have a Data Universal Numbering System (DUNS) number from Dun & Bradstreet, if your organization does not have one already, you may obtain one by calling 1-866-705-5711 or visiting http://fedgov.dnb.com/webform/displayHomePage.do;jsessionid=81407B1F03F2BDB123DD47D19158B75F. http://fedgov.dnb.com/webform
NCAGE application: Application page here https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx
Instructions for the NCAGE application process:
For help from within the U.S., call 1-888-227-2423
For help from outside the U.S., call 1-269-961-7766
Email NCAGE@dlis.dla.mil for any problems in getting an NCAGE code.
Step 2: After receiving the NCAGE Code, proceed to register in SAM by logging onto: https://www.sam.gov. SAM registration must be renewed annually.
3. Submission Dates and Times
The Public Affairs Section will accept proposals throughout the year and will review proposals according to the following schedule:
- April 22, 2021, 11:59 p.m. EET (Amman Time): Proposals received by April 22, 2021 will receive responses starting June 13, 2021.
- July 8, 2021, 11:59 p.m. EET (Amman Time): Proposals received between April 23, 2021 and July 8, 2021 will receive responses starting August 15, 2021.
3. Funding Restrictions (Funding will not be allowed for these items or activities)
- Fees and travel cost to attend conferences in the United States
- Ongoing salary costs
- Office equipment
- Paying to complete activities begun with other funds
- Refreshments (exception: expenses for coffee breaks and working lunches which are essential to the realization of the program might be funded)
- Costs of alcoholic beverages are unallowable.
Furthermore award funds cannot be used for construction projects, vehicle purchases, real estate purchases or other similar purposes or for costs which are determined as unallowable in 2 CFR 200 .
4. Other Submission Requirements
All application materials must be submitted by email to AmmanGrants@state.gov.
E. APPLICATION REVIEW INFORMATION
Each application will be evaluated and rated on the basis of the evaluation criteria outlined below. The criteria listed are closely related and are considered as a whole in judging the overall quality of an application.
Organizational capacity and record on previous grants: The organization has expertise in its stated field and Public Affairs Section is confident of its ability to undertake the program. This includes a financial management system and a bank account.
Quality and Feasibility of the Program Idea: The program idea is well developed, with detail about how program activities will be carried out. The proposal includes a reasonable implementation timeline.
Goals and objectives: Goals and objectives are clearly stated and program approach is likely to provide maximum impact in achieving the proposed results.
Embassy priorities: Applicant has clearly described how stated goals are related to and support U.S. Embassy Amman’s priority areas or target audiences.
Budget: The budget justification is detailed. Costs are reasonable in relation to the proposed activities and anticipated results. The budget is realistic, accounting for all necessary expenses to achieve proposed activities.
Media Plan: Applicants must propose an outreach or media promotion plan with the proposal. If a media plan is not recommended, the applicant should explain why.
Monitoring and evaluation plan: Applicant demonstrates it is able to measure program success against key indicators and provide milestones to indicate progress toward goals outlined in the proposal. The program includes output and outcome indicators, and shows how and when those will be measured.
Sustainability: Program activities will continue to have positive impact after the end of the program.
2. Review and Selection Process
A Grants Review Committee will evaluate all eligible applications.
For any Federal award under a notice of funding opportunity, if the Federal awarding agency anticipates that the total Federal share will be greater than the simplified acquisition threshold on any Federal award under a notice of funding opportunity may include, over the period of performance (see §200.88 Simplified Acquisition Threshold), this section must also inform applicants:
i. That the Federal awarding agency, prior to making a Federal award with a total amount of Federal share greater than the simplified acquisition threshold, is required to review and consider any information about the applicant that is in the designated integrity and performance system accessible through SAM (currently FAPIIS) (see 41 U.S.C. 2313);
ii. That an applicant, at its option, may review information in the designated integrity and performance systems accessible through SAM and comment on any information about itself that a Federal awarding agency previously entered and is currently in the designated integrity and performance system accessible through SAM;
iii. That the Federal awarding agency will consider any comments by the applicant, in addition to the other information in the designated integrity and performance system, in making a judgment about the applicant’s integrity, business ethics, and record of performance under Federal awards when completing the review of risk posed by applicants as described in §200.205 Federal awarding agency review of risk posed by applicants.
F. FEDERAL AWARD ADMINISTRATION INFORMATION
1.Federal Award Notices
The grant award or cooperative agreement will be written, signed, awarded, and administered by the Grants Officer. The assistance award agreement is the authorizing document and it will be provided to the recipient for review and signature by email. The recipient may only start incurring program expenses beginning on the start date shown on the grant award document signed by the Grants Officer.
If a proposal is selected for funding, the Department of State has no obligation to provide any additional future funding. Renewal of an award to increase funding or extend the period of performance is at the discretion of the Department of State.
Issuance of this NOFO does not constitute an award commitment on the part of the U.S. government, nor does it commit the U.S. government to pay for costs incurred in the preparation and submission of proposals. Further, the U.S. government reserves the right to reject any or all proposals received.
Payment Method: Payments will be made in at least two installments, as needed to carry out the program activities.
Organizations whose applications will not be funded will also be notified via email.
2. Administrative and National Policy Requirements
Terms and Conditions: Before submitting an application, applicants should review all the terms and conditions and required certifications which will apply to this award, to ensure that they will be able to comply. These include:
2 CFR 200, 2 CFR 600, Certifications and Assurances, and the Department of State Standard Terms and Conditions, all of which are available at: https://www.state.gov/about-us-office-of-the-procurement-executive/. Note the U.S Flag branding and marking requirements in the Standard Terms and Conditions.
Reporting Requirements: Recipients will be required to submit financial reports and program reports. The award document will specify how often these reports must be submitted.
G.FEDERAL AWARDING AGENCY CONTACTS
If you have any questions about the grant application process, please contact PUBLIC AFFAIRS SECTION at: AmmanGrants@state.gov.
Note: We do not provide any pre-consultation for application related questions that are addressed in the NOFO. Once an application has been submitted, State Department officials and staff — both in the Department and at embassies overseas — may not discuss this competition with applicants until the entire proposal review process is completed.
H. OTHER INFORMATION
Guidelines for Budget Justification
We recommend that applicants use the Department of State budget template which can be found here. (Applicants may choose to submit their proposed budgets in another template format however all submissions must cover the following budget details and categories; incomplete proposals may not pass technical review.)
Personnel: Describe the wages, salaries, and benefits of temporary or permanent staff who will be working directly for the applicant on the program, and the percentage of their time that will be spent on the program.
Travel: Estimate the costs of travel and per diem for this program. If the program involves international travel, include a brief statement of justification for that travel.
Equipment: Describe any machinery, furniture, or other personal property that is required for the program, which has a useful life of more than one year (or a life longer than the duration of the program), and costs at least $5,000 per unit.
Supplies: List and describe all the items and materials, including any computer devices, that are needed for the program. If an item costs more than $5,000 per unit, then put it in the budget under Equipment.
Contractual: Describe goods and services that the applicant plans to acquire through a contract with a vendor. Also describe any sub-awards to non-profit partners that will help carry out the program activities.
Other Direct Costs: Describe other costs directly associated with the program, which do not fit in the other categories. For example, shipping costs for materials and equipment or applicable taxes. All “Other” or “Miscellaneous” expenses must be itemized and explained.
Indirect Costs: These are costs that cannot be linked directly to the program activities, such as overhead costs needed to help keep the organization operating. If your organization has a Negotiated Indirect Cost Rate (NICRA) and includes NICRA charges in the budget, attach a copy of your latest NICRA. Organizations that have never had a NICRA may request indirect costs of 10% of the modified total direct costs as defined in 2 CFR 200.68.
“Cost Sharing” refers to contributions from the organization or other entities other than the U.S. Embassy. It also includes in-kind contributions such as volunteers’ time and donated venues.
Alcoholic Beverages: Please note that award funds cannot be used for alcoholic beverages.